Kantata

Kantana saved my company

Pros:

It was available at the moment . It easily helped reorganize my project and was able go recover lost time and get the project back on track

Cons:

Price was. Out of reach for me currently and had to pause it.

Great System with Some Room for Improvement

Pros:

The project tracking, in terms of the timesheet collection and revenue management this works great for our business and is absolutely essential.

Cons:

From an overall user perspective, the system can be quite clunky to use without adequate training which has caused some hiccups.

OK for the basics, advanced functionality is either missing or not well implemented

Comments: Implementation was not very well executed. We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed.

Pros:

Ease of use, Reporting, Project Financials

Cons:

M Bridge integration platform is a complete failure. Its terrible. Training during implementation was not good. We've learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases.

Alternatives Considered: monday.com, Hive, Wrike and Asana

Reasons for Choosing Kantata: Workfront was too dificult to use, our clients could not or would not engage with us using it. THe functionality was there, but the interface was very poor.

Switched From: Adobe Workfront

Reasons for Switching to Kantata: Simple workflows, reporting and ease of use.

Great time tracking but has many bugs

Pros:

Great to track / approve timesheets and allocate resources in your plan

Cons:

Bugs stands forever and it’s not easy to use and navigate for first time users.

Great platform for project management!

Comments: The tool has been great, we never have any downtime, clients love it, and it helps us keep multiple projects on track. Customer support and our CSM have been responsive and helpful!

Pros:

Great tool for maintaining client communications and managing timelines effectively!

Cons:

It would be great for the Project Plan to have more configurations options and editing capabilities like in Excel.

Kantana

Comments: My overall experience has been pleasant using Kantana. I continue to use their product today.

Pros:

The features I like and use the most on Kantana are the project planning features. It is reliable and well put together.

Cons:

I don't think there is anything about Kantana that I don't like. It is put together well and reliable.

Kantata review

Comments: My overall experience with Kantata excellent

Pros:

Designed specifically for professional services and benefits are measured over time

Cons:

The application could be more up to date and visıually simplified

Comprehensive solution for time tracking

Pros:

The time tracking and resource allocation features are very well integrated into the system (and with other systems like Jira). This has become our main view of anything to do with scheduling and timesheet management.

Cons:

To be fair, this is not about Kantata but the integration. While well done, Kantata replicates all comments from Jira and that leads to duplicate comments and notifications. It is more of an annoyance rather than a real problem.

The complete solution for efficient project management.

Comments: I love it a lot, from creating and assigning tasks to tracking the time spent on each activity and managing resources, I can have a more complete view of my projects in real time.

Pros:

It is very good and I no longer have the need to jump between different tools or documents to be able to have a clearer view of the status and progress of my projects.

Cons:

Well, the platform allows me customization to a certain extent, there may be limitations in terms of completely adapting to the more specific needs of certain organizations.

Maximizing Operational Efficiency.

Comments: Project planning is great and business intelligence in a single platform is tremendously powerful. It has allowed me to have a clearer view of how resources are allocated and how projects are performing in real time.

Pros:

I like the ability to access detailed financial data and time tracking in the same system helps tremendously with project planning and budgeting.

Cons:

While customer support is helpful there have been occasions where responses to specific queries have taken longer than desired or when system updates have introduced changes that require an adjustment period.

Mavenlink is a useful tool

Comments: Good

Pros:

Customization of task lists, project fields, etc.

Cons:

Gantt Schedule (hard to display), Reporting (albeit powerful, application for creating reports is not user-friendly in the slightest)

Alternatives Considered: Asana

Reasons for Choosing Kantata: More functionality

Switched From: WorkflowMax

Reasons for Switching to Kantata: Program/portfolio management capabilities. Scalability

A revolutionary solution to maximize efficiency in project management

Comments: One of the things that has impressed me the most is the amount of features and tools it offers. From resource management and project planning, to reporting and integration with other tools, this platform has exceeded all my expectations.

Pros:

What I liked the most is its ability to optimize resources and increase the operational performance of my organization. I greatly appreciate the business intelligence and analytics features it offers. It allows me to have a complete picture of my projects, visualize the progress in real time and make informed decisions to improve efficiency.

Cons:

What I liked least is its initial learning curve to get the most out of all its functions and features. While the platform is incredibly powerful, it can be overwhelming for those with no prior experience managing projects or using similar software.

Great Option

Pros:

It was relatively easy to use and teach others how to use

Cons:

Overall it felt a bit fussy. There were more options than we needed and it sometimes felt overwhelming.

kantata is the best way

Pros:

Best in project management and data analysis

Cons:

It's hard to say there's anything I don't like about kantata

Easy to use tool for streamlining your Agency

Comments: Since we are a growing agency with multiple project and hundreds of resources, it is easy to use Kantata for resource planning, allocation, and following that allocation during execution. We can aim for higher resource utilization with this.

Pros:

Single Dashboard to review all submitted, resubmitted and pending timesheets which makes weekly timesheet review a simple task. It is much better than Tempo timesheets that I have used in past.

Cons:

Nothing in particular but more filter and sorting options on project page would have been more helpful as it takes a while to find what you are looking for in it's current view.

Very powerful PSA tool

Comments: Kantata has given our company the visibility it needed into revenue forecasting and allocation of our consultant resources.

Pros:

The integration of full-featured resource management, project management and financial forecasting. Tight integration with Salesforce CRM.

Cons:

The product is very complex and requires a steep learning curve. Certain features are very difficult to use.

A great way to stay organized on projects with your team.

Pros:

What I personally like the most about Kantata is how easy it is to collaborate on projects with your coworkers and easy it makes it for others to see what you have done.

Cons:

What I like the least about Kantata is their customer support service isn't the greatest and the software has days where it runs slowly.

Mavenlink Overview

Comments: It's excellent

Pros:

Everything in the software are user friendly

Cons:

I am using this software since last 2 months, so that I didn't analysis.

Good value all around

Pros:

The tool is quite easy to learn and is very intuitive. It was easy to set up and customer support was great (at least in 2016 - we've been clients for almost 5 years). It integrates with a few other platforms like Salesforce and can be customized using API. In addition, it provides client access and we see constant improvements.

Cons:

Two biggest concerns: 1. You can't perform mass actions on tasks/milestones/issues. I.e. if you need to update multiple tasks with the same dates or status or assignee - you can't do it. You'll need to edit each task manually. 2. There are issues with email notifications - there were a few outages last year that resulted in delayed notifications which impacted our work.

Great at what it does but too limited

Comments: Mavenlink is a tool that definitely helps with project management, time tracking, and resource management. I would like to see it become a bit more colorful and implement some of the features that other project management and agile tools have as standard such as: color coding and duplication of entire projects.

Pros:

I like the ease of adding tasks, making templates for projects, logging time for tasks, and scheduling shared resources.

Cons:

I would like to be able to color-code things (tasks and projects) to more easily tag similar items. I would prefer to see when posts were added to the activity feed and not just which day. I would like to be able to see a resource's task list from their perspective. It would save a lot of time if you could duplicate a project if all but a few details were going to be identical.

Our Next-Generation Project Management Tool

Comments: Our overall experience has been wonderful over the past few years. We were able to enable our PM team to become more metrics and data-driven, expanding their capabilities. Change Orders are a big business process that we solved by using Mavenlink. Approval and communication have been GREATLY streamlined! Before, we were managing change orders through written communication and supporting documentation, but now we are able to have the discussion in project meetings, then pass through the Change Order approval as a budget change and there is an affirmative action on their part. It's great!

Pros:

The activity dashboard is the best part of Mavenlink. A feed that allows you to keep track of official communications and notes is perfect, plus it keeps clients involved. The API is also very strong and allows us to generate reports FAR beyond what is offered by Mavenlink. Our ability to manage projects and people has greatly increased due to the features that have been implemented since we switched to Mavenlink.

Cons:

The Gantt chart needs a lot of work. The interface is slow and clunky, plus it is not a great view for the executives and sponsors, visually speaking. The purpose of this chart is not really to "manage" the project, but instead show a high level overview of everything. There is currently no great way to show this to execs and sponsors. There needs to be a better mobile experience as well. We need a fully functional way to log time, complete tasks, post activity and generally manage projects from Android and iOS.

Increased capabilities for our company as a whole

Comments: I really like both the time tracking and invoicing modules. I find them to be pretty flexible and easy to use. Some other areas require more manual work than I'd like, but overall, we are happy with Mavenlink and can live with the things we don't like.

Pros:

I like the ease of updating time tracking and making changes after the fact. I like the ability to quickly see project run rate and status. Our last CRM had very limited skills and resourcing capabilities, and so this was both one of the big reasons why we switched to ML and one of the best things about the product.

Cons:

I don't like the limitations on setting boundaries on projects. Mavenlink requires much more manual work than our last CRM in the invoicing and expense categories. There are some things that just don't make sense to me, like having the ability to mark expenses as paid. We've had to create a tracking system outside of ML in order to deal with expenses. I also don't like that administrators can't update/edit expenses.

Best Project Management System

Comments: Overall, it has allowed for our organization to be much more collaborative and detailed in our work.

Pros:

The features that I find the most helpful are the ones that allow us to track the tasks and expenses of projects for our clients.

Cons:

Sometimes the support can be slow when technical issues occur.

Efficient and easy to use project, timesheet and allocation management tool

Comments: The overall experience of using mavenlink has been outstanding. Timesheet and project management has never been easier. The resource and allocation management are charm and a time-saver.

Pros:

* Resource Allocation features * Billing/non-billing time tracking and monitoring * Timesheet management features * Workflow management * Report and Analytics features * Customer support

Cons:

Not much of a con, but ease of use is something that could be improved. In our organization also, we give a small session to any new mavenlink user before onboarding them on the software

Difficult to reconcile with our accounting software - rounding issues

Pros:

Easy for resources to book time against multiple different projects - good data contained in time entry exports (granular, gives lots of information that I can pivot off of to provide different views to the end customer)

Cons:

Mavenlink rounds time entries billed at an odd number (such as $171.77/hr) that are logged in half-hour or quarter-hour increments differently than Sage IntACCT - this makes reconciliations arduous when it's time to invoice the customer.

Alternatives Considered: ERP Cloud