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About Visio

Microsoft Visio is a diagramming solution that helps visualize data-connected business process flows, empower remote teamwork, and more

Learn more about Visio

Pros:

It comes with various set of tools , seamless collaboration with other tools. It also comes with 30 day free trial for those who just want to get a feel of it before investing in the product.

Cons:

Sometimes working with connectors can be a pain. They seem to have a mind of their own sometimes.

Visio ratings

Average score

Ease of Use
4.2
Customer Service
4.2
Features
4.4
Value for Money
4.2

Likelihood to recommend

8.4/10

Visio has an overall rating of 4.5 out 5 stars based on 3,263 user reviews on Capterra.

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Filter reviews (3,263)

Martha
Martha
CEO in Canada
Verified LinkedIn User
Retail, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Visio Review

5.0 6 months ago

Comments: I am a very long time Visio user and I have always loved it.

Pros:

Visio is a very simple tool to learn and to use.

Cons:

Really, this is a product I have nothing negative to say about.

Jeb
Jeb
Project Manager in US
Verified LinkedIn User
Government Administration, 1,001–5,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Visio worked great but I don't know better

4.0 7 months ago

Comments: Overall Visio was great to use. It was very intuitive and I would be happy to use it again.

Pros:

I was able to easily jump into using Microsoft Visio. I had never used it before before working at LBC and they are a MS company. So Visio was my option. I liked it and was happy to use it.

Cons:

Visio being a Microsoft program seems a tiny bit behind the rest of the industry in terms of innovations. It's rock solid but not cutting edge.

Delicia
Quality and training manager in US
Telecommunications, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Great for large companies with locations in many different places

5.0 last month New

Comments: Great program especially for large companies with offices in many different locations.

Pros:

This is perfect for projects such as training and managing the flow of different departments when your company has offices all over the US or the world.

Cons:

Sometimes system can be tricky to get it to do exactly what I envision for my project or the company's vision. Just takes time and sometimes readjustment to get it where we want it.

Shane
Network Technician in US
Information Technology & Services, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Visio web and desktop clients

3.0 4 months ago

Comments: I've used it for parking lot diagrams and IT diagrams

Pros:

I like the desktop application. Not so much the web application. There are no options to upload specialized equipment diagrams on the web client.

Cons:

I don't like the watered down web client. There's not enough capability

Royce
Technology and Process Manager in US
Museums & Institutions, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Visio is more than a profess flow app.

5.0 3 months ago

Comments: I am very satisfied with Visio and have been using it for years for just about everything. No complaints.

Pros:

Visio serves as my primary whiteboard for project management. It provides much more than it's intended use as a process flow application. You can also add images, hyperlinks, rich text, and more.

Cons:

Organization. If I could combine Visio with OneNote, it would be perfect.

Smrati
TSM in Canada
Information Technology & Services, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Comprehensive Diagramming Tool Analysis

4.0 2 months ago New

Comments: Visio leverages a rich data connectivity framework, allowing users to link diagrams to external data sources, such as Excel or SQL databases, enabling dynamic data visualizations through features like Data Graphics. This integration enhances the contextual relevance of diagrams by providing real-time data updates.
Overall, Visio is a versatile tool, yet its usability may be constrained by licensing costs and a steep learning curve for advanced functionalities. Its integration capabilities and data visualization strengths position it as a powerful asset for professionals requiring detailed and dynamic schematic representations.

Pros:

1. Visio integrates well with other Microsoft Office products, enhancing productivity and collaboration across different tools. 2. It allows for real-time collaboration, so teams can work together on diagrams, making it great for group projects. 3. Users can easily customize diagrams to fit their specific needs, allowing for flexibility in design.

Cons:

1. Exporting diagrams to non-Microsoft formats can sometimes be tricky or limited, which may hinder sharing with users of other platforms. 2. It’s primarily available on Windows, which can be a limitation for users on other operating systems.

Usman
Lecturer in Engineering in UK
Higher Education, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Visio for designing diagrams

4.0 last month New

Comments: Overall Visio is a great tool for beginners and students to generate schematics and block diagrams nicely.

Pros:

Visio is a great tool to generate block diagram, flow charts and schematics. I have also used Visio to design System Architectures. the three features of shapes, connectors and text makes this software quite important to design from basic to completed diagrams.

Cons:

There are little to no debugging and checking tools available which can debug or find errors in the connection being made. This is very Visio should have developed some additional tools which could identify any gaps or missing connections. Moreover in terms of designing architectures, Visio lacks some features which could help the user in system-level architectural modelling.

Ahmad Farhad
Chief Marketing Officer in US
Management Consulting, 11–50 Employees
Used the Software for: 1-5 months
Reviewer Source

Essential for Business Success

5.0 4 weeks ago New

Comments: As a business owner, I rely on Microsoft Visio daily to create clear, professional diagrams to streamline processes and communicate ideas effectively. Its user-friendly interface, extensive templates, and seamless integration with other Microsoft tools save time and improve productivity, making it an essential part of my workflow.

Pros:

Microsoft Visio is a powerful diagramming tool known for its user-friendly interface, extensive templates, and seamless integration with Microsoft Office tools. It supports real-time collaboration, data linking for dynamic updates, and advanced features like process modeling. Visio delivers professional-quality outputs, offers customization options, and is scalable for various use cases, making it ideal for industries ranging from IT to business. Its compatibility with Windows and the web enhances accessibility, while cloud-based sharing ensures efficient teamwork.

Cons:

Visio's cost may concern smaller budgets, but affordable Visio Online plans and discounts for certain groups make it accessible. Its robust features often outweigh the price, making it a valuable tool for professional diagramming.

Paul
Business Analyst in UK
Government Administration, 1,001–5,000 Employees
Used the Software for: 1+ year
Reviewer Source

Simple but effective diagram and graphics creation.

4.0 last month New

Comments: A useful tool for simple and quick graphics that are easy to understand. MS has a Visio viewer version to allow non users to view products without changing format.

Pros:

Simple to use, easy to create professional graphics for business use.

Cons:

Lack of variety in available shapes and connectors. Whilst this does keep a consistency between graphics created by different users, I find it limiting.

Kaung Khant
Senior SDN Cloud Engineer in Myanmar
Telecommunications, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

A User's Perspective about Microsoft Visio

5.0 last week New

Comments: Microsoft visio is the best powerful diagramming tool I've ever seen. That is well-liked and positive experience for me with its ease of use, wide ranges of templates and its customization options.

Pros:

I like the most about microsoft visio is its ease of use with intuitive UI, drag-and-drop functionality, wide range of templates and shapes, customization options and seamless integration with other microsoft products that make it easy for us of all skill levels to create professional-looking diagrams.

Cons:

I have nothing for dislike about ms visio.

Verified Reviewer
Verified LinkedIn User
Higher Education, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Frequent Visio User Review

5.0 7 months ago

Pros:

I like how easy it is to use Visio out of the box. If you are familiar with LucidCharts or Adobe Illustrator, I view it more like LucidCharts. You have templates and other visual elements are your fingertips to build meaningful diagrams. If you integrate Visio with other Microsoft suite

Cons:

Nothing. The only con I would add is that if you are working collaboratively, it makes sense if other stakeholders are integrated into the Microsoft environment.

Lisa Marie
Student in Philippines
Information Technology & Services, Self Employed
Used the Software for: Free Trial
Reviewer Source

VISIO REVIEW- LISA

5.0 6 months ago

Comments: THE EXPERIENCE WHEN THE FIRTS TIME I USE THE VISIO IS THAT I CAN'T USE IT WELL 'CAUSE I DON'T KNOW HOW IT WORKS. AND NOW I CAN SAY THAT I HAVE KNOWLEDGE NAVIGATING THAT.

Pros:

THE COLLABORATION TOOLS, IT BECAUSE I CAN WORK AND HELP WITH MY TEAM BY SUGGETING WHAT'S THE BEST DESIGN FOR OUR PROJECT.

Cons:

FOR NOW I DON'T HAVE THE LEAST LIKE OF VISIO CAUSE IT'S GOOD TO USE IT.

Fujie
Supervisor in Indonesia
Textiles, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

I use Visio Everyday

5.0 6 months ago

Pros:

i use this software for almost 7 years, i find it super easy to use, such as tools. I can make layout, flow process, flow mamagement, busniness process in Visio with shape whatever i wanted. Overall, Visio help me a lot to finish my job.

Cons:

Struglle to connect arrow between 2 shapes or more

Earl
Regulatory Manager in US
Food & Beverages, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Unlocking the Power of Visio: Exploring Features and Enhancing Workflows

5.0 last year

Comments: My overall experience with Visio is like taking a journey through a visual wonderland. It's a tool that transforms the mundane into the extraordinary, whether I'm mapping out ideas, visualizing data, or streamlining workflows. The learning curve is a minor speed bump on the road to productivity paradise. It's like having a creative assistant that speaks the language of visuals fluently.

Pros:

I'm a big fan of Visio's versatility. Whether it's turning complex data into compelling visuals, choreographing workflows, or creating mind maps that spark creativity, Visio is like a Swiss Army knife for productivity. The visual element adds a layer of clarity and creativity to tasks that might otherwise be a bit dull. It's like turning work into a visual masterpiece!

Cons:

Sometimes, the learning curve with Visio can be a bit steep for newcomers. It's like trying to solve a puzzle without the picture on the box. But once you get the hang of it, the possibilities are endless. The initial struggle is a small price to pay for the versatility it offers.

Sam
Office Administrator in US
Utilities, 201–500 Employees
Used the Software for: 6-12 months
Reviewer Source

Visio - Takes a little getting used to at first

4.0 4 months ago

Comments: Overall, it's still a great app that I will continue to use. I like the layout of the software and the overall function of it. It has helped me multiple times with the ideas that I have had for the company I work for, and I'm sure it will continue to do so.

Pros:

Great tool for visualizing complex ideas. Can draw on mobile version. You can collaborate with teammates and coworkers which I enjoy. Wireframes can help all involved arrive at a team consensus.

Cons:

The cost. It can be a little expensive for what you get out of it. It can be difficult to learn at first as well.

Zahra
Electrical Engineer in US
Higher Education, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Visio is a wonderful choice of every professional

5.0 2 years ago

Comments: Overall, I am very happy with Visio. It helps me be more productive and effective at work. I use Visio to sketch diagrams, flowcharts, and blocks. I use visio docuements in my work presentations. Visio is a wonderful diagramming tool!

Pros:

Visio makes diagramming and sketching flowcharts easy. It helps you save a lot of time and energy. It provides cloud storage services. Visio provides attractive shapes, colorful themes, and lots of templates. It is a great tool for visualizing data, and preparing documents for presenting your work. I use it all the time at work, since I was a college student. I recommend it to all the scientists, researchers, students, etc.

Cons:

I do not have any dislikes about Visio. The only things I would consider for improvements are as follows:Providing a better user manual for learning purposes. I was not able to convert a block diagram in PDF format to Visio (editable) format.

Andrew
Andrew
IT Technician in UK
Verified LinkedIn User
Higher Education, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Review of Visio

5.0 3 months ago

Comments: Extremely positive impact. Allowed us to create detailed schematics for non-technical members of staff to use with our Business Continuity documents as well as keeping an updated logical view of our whole network environment.

Pros:

Great tool for creating a logical workflows as well as detailed network schematics.

Cons:

Not all manufacturers have stencils of their products

Kym
Kym
HR Business Partner in US
Verified LinkedIn User
Printing, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Quick and Professional

4.0 4 months ago

Comments: When I need an org chart quickly, I can open it and create a professional looking org chart in minutes.

Pros:

I can prepare an org chart quickly that looks professional and clean.

Cons:

When I copy/paste the org chart into PPT, it sometimes captures more of the background than just the org chart itself and I can't seem to release the background.

Gary
Solutions Architect in Australia
Information Technology & Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

The Diagram tool I used for 15 years

4.0 5 months ago

Pros:

Visio provides a comprehensive library of templates and shapes, including specific sets for network diagrams, cloud architecture, and IT infrastructure. This extensive collection allows for precise and professional representation of technical solutions.

Cons:

Visio is primarily designed for Windows, and while there are web-based versions, the functionality is often limited compared to the desktop application. This can be a limitation for teams using different operating systems.

Michael
Quality Engineer in US
Aviation & Aerospace, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Visio is a terrific product

5.0 3 months ago

Comments: I've used Visio to flowchart for both personal/business related activities & have been very satisfied throughout the years. Of late, I have used Visio for mind-mapping which has been very helpful.

Pros:

Intuitive, well-organized & easy to use. Clearly, the best application available for all around business use.

Cons:

Version available through Microsoft Teams is very limited

TOM
Production Supervisor in US
Broadcast Media, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Good basic drawing package.

4.0 4 months ago

Comments: Good overall experience for making simple drawings and diagrams. Not too hard to learn for the basic drawings. Don't expect to learn it in 5 min. It will take a few hours to get comfortable. Can produce high quality drawings with some effort, but I would not call this a drafting package.

Pros:

Fairly easy to use once you get familiar with the basics. Is a basic drawing package with lots of options. Not like AutoCAD, but better for the rest of us that don't need AutoCAD's special functions.

Cons:

Some functions are not intuitive. Some functions are greyed-out for no obvious reason, and why they don't function is not apparent. The "Help" function does not provide specific help. It provides a range of things that might be what you are seeking, but finding specific help is difficult.

Guilherme
IT Specialist in US
Information Technology & Services, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Best Flowchart and Diagrams tool

5.0 last year

Comments: I use almost every week to create and update my company processes and diagrams, it is so useful in the IT area.

Pros:

I use Visio to draw workflows and Network Diagrams since I was an IT intern 15 years ago and for me there is no competitors so far, the toll is great, simple to use and make the flowcharts and diagrams look so professional.

Cons:

No complains so far, I just like the tool and how easy is to use it to create my Company diagrams and processes flowcharts.

Verified Reviewer
Verified LinkedIn User
Mechanical or Industrial Engineering, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Good software that's easy to use even if you're not a professional

5.0 5 months ago

Comments: If you want to visualize something, I recommend Visio. It's perfect for the most intuitive expression.

Pros:

It is the best alternative to expressing the procedure. It can be expressed intuitively and can be used easily without learning. Also, I think it is the best SWW to visualize your thoughts.

Cons:

It's a shame that the cost is getting higher and higher. Functionally perfect, but I think the disadvantage is that it is a little difficult to be compatible.

Amanda
Assistant Director in Netherlands
E-Learning, 501–1,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Visio Review: Powerful Tool with a Few Drawbacks

4.0 3 months ago

Comments: My Experience with Visio has been just fine. It easy to draw simple design and flowchart but while working on advance features it really feels complicated. Goes well for teamwork collaboration. The premium plans are bit expensive.

Pros:

First thing what I like about Visio is that it really makes creating diagrams and flowchart easily because of the draw and drop feature now I can quickly organized my idea visually. A great tool for teamwork because we can share our designs and ideas.

Cons:

Things what I dislike about Visio are it feels little tuff while using advance features. Also the interface is not much user friendly so it takes time to get use of it. It is kind of pricey as compared to other options available for drawing tools.

Gordon
Senior SAP Consultant in Canada
Computer Software, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

One of the Best Diagramming and Flowchart Tools in the Market

5.0 last year

Comments: Overall, I like the tool. I can't say anything bad about it. To me, it serves it's rightful purpose.

Pros:

- I have used Visio for a while now. I use it when am doing SAP Blueprints for client implementation projects to make the flow chart diagrams of how each business process will be in SAP. After the blueprint documentation, while at the blueprint workshops, it is so easy to explain the blueprint when it has the flow chart diagrams that I have done with Visio. Visio basically makes my work so much easier.- It is also a pretty easy to use tool. I remember that I did not need that much training when I first started using Visio. I think just needed some few pretty short youtube videos to show me around and in no time, I was good to go. - I also think that Visio, being a Microsoft product it comes with alot of credibility and stability, so I have not had any major issue with the application. It just does the job and gives me what I need. - The other thing I like about Visio that I should probably mention is how seamlessly it works with Microsoft word. So some times am able to make edits to Visio diagrams straight from Microsoft word. I find that pretty convenient.

Cons:

- Visio is not included int he standard Microsoft office suite/365. It has to be purchased separately - something that might not be affordable to many.- There is also a bit of a learning curve involved if you want to do some pretty advanced stuff with Visio.